One firm covers employees and subs.
Payroll here is an add-on for bookkeeping clients, offered because the ledger and the payroll should never contradict. It is not run as a standalone shop. Payroll runs on time, withholdings land where they’re supposed to, and the alphabet of filings (W-2/W-3, 1099/1096, 940/941, state unemployment, Texas franchise and sales tax) goes out on schedule.
What gets filed, and when.
Payroll Processing
Regular runs for W-2 employees, including seasonal crews, apprentices, and overtime-heavy summer schedules, with direct deposit and pay stubs through the portal.
Contractor & Sub Reporting
1099-NEC tracking all year, W-9 collection before the first check instead of a January scramble, and the 1096 transmittals filed on time.
Federal & State Filings: 941, 940, W-2 & 1099
Quarterly 941s, annual 940, W-2/W-3 transmittals, and Texas Workforce Commission unemployment filings. The calendar is ours to track.
Texas Franchise & Sales Tax
Franchise reports and sales tax returns for trades whose work crosses the taxable-services line. It is a distinction worth getting right in Texas.
What owners ask about payroll.
How do I know if a worker is an employee or a 1099 contractor?
By the legal tests. They weigh who controls how, when, and with whose tools the work is done. Misclassification is one of the most expensive mistakes a trades business can make, because back employment taxes and penalties arrive together. If you’re unsure about a worker, have that conversation before the next check.
What happens if payroll tax deposits fall behind?
Take it seriously and move fast. Payroll taxes are among the debts the IRS pursues hardest, and the trust-fund portion can attach to owners personally. The fix is procedural: get current on deposits, address the arrears through the available resolution channels, and keep every future deposit on time. Our representation side handles exactly this.
Can you take over payroll mid-year without wrecking my W-2s?
Yes. A mid-year conversion carries in year-to-date wages and withholdings from your prior provider so the annual forms come out whole. It’s routine. The key is capturing the YTD data before access to the old system lapses.
One firm, one ledger.
Payroll Requires the Books
Payroll here is an add-on for bookkeeping clients, so the filings and the ledger never disagree.
Bookkeeping →Why Owners End Up on Payroll
The S-corp election creates the reasonable-compensation requirement. We model the cost before you elect.
Entity & S-Corp Analysis →Filings That Tie to the Return
W-2s, 1099s, and 941s reconciled against the return that reports them.
Tax Preparation →