Your QuickBooks holds the answers. Nobody has asked it.
Most owners run on two numbers: the bank balance and a feeling. We turn your existing books into the ones that actually drive decisions: margin by job, crew, truck, or property; a rolling cash forecast; and a monthly dashboard you can read in five minutes.
A paid consult starts with the intake. The calendar comes after. Not sure you need one? Start with the free fifteen-minute intro.
Margin by job, crew, and truck.
Job Costing, Gross Margin & Profit Margin by Job
Which jobs, crews, and trucks make money, and which are subsidized by the rest. It is the one report that changes what a field-service owner decides.
Cash Flow Forecasting & Working Capital
A rolling forecast built on your own history and seasonality, so payroll in the slow months is funded before the slow months arrive. The same forecast carries the draw schedules in construction.
KPIs & Owner Dashboard
A one-page monthly dashboard: revenue, margin by segment, cash runway, receivables aging, and the two or three numbers unique to how you run.
Budgets, Break-Even & Lender Packages
Budgets that get compared to actuals instead of filed away, and financial packages formatted the way the bank or bonding company reads them.
Overhead, Burden Rate & Pricing
What a crew hour actually costs once payroll taxes, insurance, vehicles, and unbilled time are loaded onto it. That burden rate is what most estimates are missing. Overhead is allocated to the work that causes it, so a bid priced at a healthy margin still is one after the job closes.
What owners ask about analysis.
How is this different from the bookkeeping engagement?
Bookkeeping records what happened and keeps it reconciled. Analysis interprets it: costing jobs, projecting cash, and turning the ledger into decisions. Bookkeeping is the foundation, and analysis is the building. Most clients run both. Some bring clean books from elsewhere and engage us for the analysis alone.
Which KPIs actually matter for a field-service business?
Fewer than the dashboards vendors sell. For most trades that means gross margin by segment, revenue per crew or truck or door, receivables aging, and cash runway in weeks. Trucking adds cost per mile. Service businesses add agreement counts and renewal rates. We’d rather you watch four numbers monthly than forty numbers never.
Do I need special software for the dashboard?
No. The reporting is built from the accounting platform you already run, delivered as a readable monthly package through the portal. If your operations software (dispatch, estimating) holds useful data, we can fold it in, but nothing new to buy is the default.
One firm, one ledger.
Reconciled Source Data
Job costing and forecasting are only as honest as the ledger feeding them.
Bookkeeping →From Performance to Value
The same normalized earnings that drive your KPIs drive a calculated value.
Business Valuation →Plan Against the Forecast
Equipment timing and owner pay decided against projected cash instead of last year.
Tax Planning →