Books that close monthly and stand up to a lender.
Monthly closes reconciled to the bank, and transactions coded by people who know what a trades business actually buys. The books are the backbone of job costing for contractors. The work is done by certified QuickBooks ProAdvisors, with the same monthly-close discipline Kevin ran as a corporate controller before he built it into this firm.
What the month-end close delivers.
Reconciled Accounts
Every bank, credit card, and loan account tied to its statement. Reconciliations that don’t tie don’t ship. That is the firm standard.
Clean Categorization & Chart of Accounts
Materials separated from subcontractors, equipment from supplies, owner draws from expenses. Those distinctions decide both your tax bill and what your margins actually are.
Financial Statements: Cash Basis or Accrual
Profit & loss and balance sheet, monthly, in plain English, formatted the way a lender or bonding agent expects to read them. When a bank or surety asks for a CPA report, see financial statements.
Clean-Ups & Catch-Ups
Months or years behind, miscoded, or held together by memory: we rebuild it, reconcile it, and keep it closed monthly so it never gets away from you again.
Balance-Sheet First
Prove every balance, and the P&L proves itself. It’s the first page a lender reads, and the first one we clean: every account reconciled, every balance supported, nothing carried because nobody wanted to look.
If you’re the one who keeps the books.
In a lot of shops the books live with the office manager, a spouse, or a partner. This part is written to you.
What stays with you
- Approving bills and payroll before they go out
- Keeping receipts, and the reason behind anything unusual
- Knowing which customer or job a payment belongs to
What we take over
- Reconciling every bank, card, and loan account to its statement
- Categorizing the month and closing it
- Monthly financial statements, cash basis or accrual
How the month closes
You send the month’s statements and receipts through the secure file exchange, never by email, or they arrive through connected feeds. We reconcile and close. You get the close package and one list of questions: everything we need, in a single message. You answer it in one pass through the file exchange, and the close ships when the list is clear. The package goes to you, the owner, or both.
No standing calls and no daily check-ins.
Setting up for the first close? Build My Document List.
What owners ask about bookkeeping.
What access do you need to do my books?
Read-only bank and credit card feeds or monthly statements, your accounting file, and a way to ask you about the occasional mystery transaction. Access is scoped to the minimum the work requires. We don’t need your banking login when a view-only feed will do.
How is CPA-firm bookkeeping different from a bookkeeping service?
The books are built by the same firm that will file the tax return. Categorization decisions are made with the tax treatment in mind, year-end adjustments don’t require a second round of clean-up, and there’s no gap between what the bookkeeper coded and what the preparer assumed.
Do you work with QuickBooks Desktop, or only Online?
Both, as certified ProAdvisors, and we won’t push you to switch. Desktop still fits many contractors better than Online. If you do want off QuickBooks entirely, we handle migrations to Xero, Wave, Manager, and Beancount.
One firm, one ledger.
Payroll on the Same Ledger
For bookkeeping clients: W-2s, 1099s, 941s and state filings run by the firm that already knows your accounts.
Payroll →Turn the Books Into Decisions
Reconciled books make job costing, cash forecasting, and owner KPIs possible. Without them it is guesswork.
Analysis & Forecasting →Moving Off QuickBooks
CPA-led migration to Xero, Wave, Manager, or Beancount with history preserved and closing balances verified.
QuickBooks Migration →The general document list.
Read-only account access comes next, once you’re engaged. This is what starts the conversation.
To get started
Bank and card statements for the period you want cleaned up, your existing accounting file (QuickBooks, a spreadsheet, whatever it is today), and any loan or lease documents on the books.
The checklist builder asks what else applies and prints the list.